Minutes of the D20 Board of Directors Meeting
Reno, Nevada – December 29, 2006

 

Meeting called to order at 4:45 p.m. by President, Marc Zwerling

Attendance:

Asai, Sam

McLeod, Donna

Vilhauer, Merlin

Ashton, John

Monroe, Guy

Wiener, Linda

Ashton, Marie

Monroe, Karol

Wimer, Sheila

Crumb, Larry

Murdock, Jo Anne

Zwerling,Marc  President

Guth, John

Peery, Bob

 

Johansson, Jean

Stetser, Merle

 

 

Taylor, Jeff

 

 

Vilhauer, Marilyn

 

 

  1. Non-Agenda Items
    1. John Guth is introduced as proxy for Bernadine Lacy, Southern Oregon, Region 7.
    2. Merle Stetser is introduced as proxy for Tom Lum, Hawaii, Region 4.
    3. Donna McLeod is introduced as the new Area Rep, replacing Sheila Wimer in Region 3, Reno.
    4. Discussion of points in Bernadine’s proxy note by Marc:

                                                               i.      Notice of Reno meeting too late to attend. The meeting was calendared in Seaside and general practice is to have meetings on Fridays of the Regionals.

                                                             ii.       Marc clarified the agenda procedure.  Per the Bylaws, the agenda is to be circulated 14 days prior to the meeting. Board members must submit agenda items 30 days in advance of the meeting, or discuss potential items with the President after that time. This will be discussed again at the meeting in Portland.

 

  1. Approval of Minutes
    1. Karol Monroe pointed out that Barbara Nist’s district was listed incorrectly in one of two mentions in the minutes.
    2. Asai moved, Murdock seconded and the minutes of the meeting in Seaside were approved.

 

  1. Treasurer’s Report: Marie Ashton
    1. Total Cash in Bank was $129,006 at 10/31/06, compared to $114,373 at 10/31/05.

                                                               i.      Discussion of loan to Hawaii of $5,000 for the Fall NABC. Per JoAnne, Hawaii Unit is to submit a Financial Report within 90 days of the tournament with a repayment or request to forgive loan. Marie Ashton will speak to Unit personnel during her trip to the Regional in January about this issue.

    1. D20 Financial Report: Year-to-date excess of income over expense:  $453.
    2. Income/Expense Comparison Report:  2006: $453, 2005: $(4,960).
    3. Seaside Regional: 2006 profit $11,821 compared to 2004 of $12,814. Tables up 9.1% in two years to 1724, tables per director up from 16.6 to 17.96.

                                                               i.      Marc asked why the Director cost is up, while the tables per director is also up.  Answers given were director cost increases of about 4% per year and per diem rating of Seaside increased significantly. (Note: 1/8/07 by Treasurer: Director cost per table in 2006 is $11.23; in 2004 it was $10.27, a 9 % increase over two years).

                                                             ii.      Seaside Regional comparison of Actual to Budget: Net income under by $505, or 4%.

    1. Jo Anne Murdock moved for approval, Sam Asai 2nd, passed.

 

 

  1. Tournament Manager’s Report - Marilyn Vilhauer
    1. Reno Regional: Report requested from John Ashton:

                                                               i.      No good news, the smallest in history, estimated at 1748 tables.

                                                              ii.       Cancelled one director and has had lay offs trying to keep tables per director at 16.6.

                                                            iii.      Contributors are Hawaii NABC, Palm Springs and Monterey and the bad weather on the 26th.

                                                            iv.      Marilyn: room block down: next year’s San Francisco NABC will also affect us.

    1. Sheila Wimer has stepped down as Local Tournament Chair after 20 years and the Board thanks her.
    2. OTR regional:

                                                               i.      Challenge is local volunteers; no caddy master at this point.

                                                              ii.      Sam Asai: Vancouver wants to co-host in 2008.  Wants training at the Regional this year.  Marc commented that Vancouver was approached for this tournament and did not want to do this at the time. Board is delighted that Vancouver wants to take part.

                                                            iii.      Parking garage is new; need volunteers.

                                                            iv.      Guy Monroe stated that volunteers want perks.  Jean Johansson commented that as a non-profit we are volunteer organization and our district already gives more perks than most districts.  Marc asked Jean to summarize perks that other Districts give to be discussed at Portland meeting.

                                                             v.      John Ashton discussed safety of parking garage; suggested contacting police department and telling them that many people, some elderly, will be outside in that area late at night.

    1. Eugene:

                                                               i.      Attrition clause seems to be industry standard and cannot be removed.

    1. Medford:

                                                               i.      Recommends Red Lion in Medford rather than Windmill Inn in Ashland due to rates and fact that Windmill doesn’t have kitchen for coffee etc.

                                                              ii.      JoAnne mentioned that the profit margin is very low anyway and a $2,000 difference in contract price is a very large difference.

                                                            iii.      Sam moved, JoAnne seconded that tournament be held in Medford.

 

  1. Trumpet Report-Jean Johansson
    1. Report is to address subject of Sue Kroning’s salary.
    2. Time required is more than initial thought and Sue is doing more, including soliciting articles and making sure they are submitted timely. She also writes articles, takes pictures and other things.
    3. Sue has requested rate increase to $20 per hour. Current fees are $720 for a 12 page Trumpet and $960 for a 16 page edition.
    4. Jean does not have information on number of hours it currently takes to do the work. 
    5. Linda Wiener suggests we table subject until Portland so we can review the hours.
    6. Marc suggests we vote in Portland and make it retroactive to first of year.  Bob Perry moved, Sam 2nd, passed.

 

  1. I/N Report-Karol Monroe
    1. Education programs held in Seaside; Director’s course and accreditation program. Both made money. Plan to make annual event in Seaside. $188 profit.
    2. Presented reports for In/Education Coordinator, I/N Promotion, Education, Harriette Buckman visit and Education Festival.  Commented that her reports do not tie to the financial reports prepared by the Treasurer.
    3. District Guidelines for Education Subsidy for bridge classes: Reported currently on budget as Easybridge, when it is not. It is budgeted at $600 per quarter. She is working hard to give the money away and has had trouble finding takers.
    4. Dividing I/N and Education

                                                               i.      Needs to split the position or get local people involved.

                                                              ii.      Has job description and budgets for splitting the positions.

                                                            iii.      Per Marc, will be on agenda for Portland.

                                                            iv.      Linda asked which position Karol wants; it is education.

    1.  

 

  1. District Director report-Jeff Taylor
    1. Thanked Board for supporting him in his idea to invite Harriett.
    2. Noted that he had a written report.
    3. Jeff brought up Forum issues with running information about District 20 tournaments.

                                                               i.      Sam, Jeff and Marilyn will talk to the District presidents in the Forum districts about getting ads.

                                                              ii.      Larry Crumb suggested that Sue Kroning be involved in the discussions.

                                                            iii.      Will be on Portland agenda to see progress.

                                                            iv.      Sheila suggested that the local editor be contacted instead of K. Monzingo.

    1. Jean asked about ACBL policy of zero tolerance.

                                                               i.      Marc stated that Jeff told him the league is in the process of policy for conduct of board members, both on the board and in public.

                                                              ii.      Marc has asked Jeff to report in Portland.

                                                            iii.      Per Jeff, the Conduct and Ethics Committee consists of past presidents. Also looking for a pool of players to review conduct at Nationals.

    1. Reno NABC in 2010.

                                                               i.      Marc appoints Marilyn to scout out people who may want to work on committee. Marilyn suggests that Sheila and Donna suggest names. A report will be made in Portland.

  1. N/A Events-Marc Zwerling
    1. Committee:  Ed Parker, Mackenzie Myers, Marc Zwerling.  Jean Johannson participates as Tournament Coordinator.  Responsibilities: Promotion of event. Ed will write articles; MacKenzie will coordinate and Marc will work on Conditions of Contest.
    2. Marc discussed complaint Paul McQuiad made to ACBL office regarding the Flt C results in the NA pairs' finals.  Marc wrote Paul a letter addressing the complaint, which he distributed to the Board.
    3. Sam Asai presented a request from the Vancouver Unit that lodging be paid for Paul and his partner at the nationals. After discussion, Jeff Taylor moved, Sheila Wimer seconded that the lodging not be paid by the District. Motion passed. Marc will write a letter to Paul explaining the decision.
    4. John Guth proposed that the event be run as a round robin pair event with IMP scoring.
    5. Jean Johansson handed out the new flyers for the 2007 Grand National events and discussed the responsibility of the Area Reps in making sure the flyers are distributed in their regions.  The flyers will also be available at the area tournaments, thanks to the tournament directors.  The flyer is also available on the website for download and email.
    6. The Conditions of Contest for the NA events have been mailed to Area Reps and Club Managers costing the District about $300.  In the future, the secretary will email the conditions to the Area Reps and tell them when they are available on the District website.
    7. Discussion of Hawaii receiving subsidies from the District when they do not contribute to District income from their tournament.
  2. New business:
    1. Sam Asai: Vancouver asked who received the $20,000 charitable contributions. It is in the minutes already and will be in the next Trumpet.
    2. Sheila Wimer requested that a paper copy of the officers and area reps be mailed to those who do not have printers. Marie said she will mail if requested by phone or email. Others noted that the website contact information is not correct in all instances.  An effort will be made to make sure the web is corrected and the Board was reminded of their responsibility to notify the Secretary of personal changes.
    3. Marc announced the two candidates for President, JoAnne Murdock and Sam Asai.  The election will be in Portland.
    4. Jeff Taylor made a motion to thank Sheila for over twenty years of service to the District.
  3. Adjournment:
    1. Sheila Wimer moved; Sam seconded: Passed.  Adjourned at 6:15 p.m. Next meeting in Portland, Friday

 

Respectfully submitted,

 

Marie Ashton, Secretary/Treasurer ACBL D20