Minutes of the D20 Board of Directors Meeting

Minutes of the D20 Board of Directors Meeting
Emerald Empire Regional Eugene, Oregon

August 7, 2009

Attendance:

Sam Asai	Rich Carle	Bob Peery
Jean Johansson	Jon Neimand, Emer Emp Region Local Coord	Jeff Taylor
Marie Ashton	Molly Harris	Marilyn Vilhauer
Larry Crumb	Zelna Morrow	Merlin Vilhauer
Sue Kroning	Jo Anne Murdock	Bernadine Lacy
Nelda Linman, President Unit 476		Kathy Hansen

1. Call to Order- Sam Asai

a. Meeting called to order at 4:45 p.m. by President Sam Asai

b. Introductions, announcement of guests and proxy holders.

2. Approval of Minutes from Saturday, February 21, 2009

a. Bob Perry moved and Zelna Morrow seconded the motion to approve the minutes. The motion passed unanimously.

3. Financial Statements – Marie Ashton

a. Reserves: Cash $126,585; NABC bank $5,000 and prepaid expenses of $50, for a total of $131,635. Loss for six months ending July 31, 2009 is ( $6,325), compared to budgeted loss of $( 16,189), due to great success of the Oregon Trail Regional.

b. Oregon Trail Regional netted $15,324, 52% up from last year and 87% over budget.

c. Larry Crumb moved to approve the financial report; Bob Peery seconded and the report was approved unanimously.

4. Tournament Report- Marilyn Vilhauer

a. Eugene looks down about 11% from 2007; possible reasons are proximity to the Nationals and Seaside and a tournament in Seattle. It is contract time for 2011 and 13; we are looking at the Eugene Hilton who have proposed a good contract with free parking. Summer NABC in 2013 are opposite our normal week in Eugene. Marilyn mentioned that she will look into promoting
Amtrak as a way to travel to Eugene; it is very economical.

b. Seaside 2010 is opposite the World Championships in Philadelphia which may have a large impact.

c. Marilyn requested that Bernadine send a follow up email to all those she originally copied regarding a rumor she heard from a former District official. She was told that Reno and Seaside Units received more favorable payments from the District than other Units hosting Regionals, which is not true. All Units receive $.25 per table for Regionals hosted by them. Zelna Morrow moved that Bernadine send out a follow up email clarifying the situation by August 21, 2009. Molly Harris seconded the motion, which passed unanimously.

d. Larry moved and Jeff seconded a motion to accept Marilyn’s report.

5. District Director’s Report- Jeff Taylor

a. Headquarters in Memphis is moving to a new building.

b. Stratified pair and team events and statiflighted events can be based on averages with some stipulations.

c. Jeff is retiring after 2010.

d. Nominations for Charity awards are due before Seaside; D-20 gets 5 awards at $4,000 each. Contact Jeff.

e. Goodwill and Charity committee nominations are open; send to Jeff.

f. Units and Districts should immediately contact Peter Rank at prank@pranklaw.net if threatened with a lawsuit.

g. There is only one candidate for the three spots on the Board of Governors, new terms to start January 1, 2010. Karol Monroe and Busaba Williams are going off, although Karol has indicated interest in another term. The new Board member who did apply by the May 31, 2009 deadline is Jo Anne Murdock. If anyone is interested in the job, contact Jeff Taylor who will bring the names before the Board.

6. I/N Coordinator and Reno NABC- Kathy Hansen

a. Each session save Mon night has had a limited game; Mon night the events were combined and a limited pair was first overall.

b. NABC- Kathy prepared a draft schedule for the Unit days. The Units will provide volunteers for hospitality, partnership, registration, etc.

c. Jo Anne is working on selling games at the NABC as a fund raiser. Games will be named by the purchasers.

d. Another club promotion week will be designated as a fundraiser for the NABC. Triple points are available.

7. Education Report- Sue Kroning

a. Karol Monroe submitted a report and a tentative schedule for the Seaside education festival.

b. Sue described a think tank devoted to bringing new players into the clubs. New players will be included.

8. Tournament Coordinator-Larry Crumb

a. Larry presented a spreadsheet with sanctioned and tentative dates through 2014.

b. He has been calling parties involved in sharing dates for Sectionals in 2010.

9. North American Events-Rich Carle

a. The committee studying reimbursement of Units and Clubs for hosting NA events has tabled their report until Seaside. They will coordinate recommendations with the Finance Committee.

b. Rich included a schedule of events for 2009-2010.

c. New conditions of contest will reduce number of sessions if warranted by turn out.

d. Jean Johansson volunteered to write a letter to all qualifiers encouraging them to participate in District finals.

10. Committee Reports:

a. Finance committee- Jean Johansson

i. Approved funds to move District website to larger site so Units can use it.

ii. Larry moved to approve the $180 cost, Bob seconded it and it passed unanimously.

b. Trumpet Editor Search-Sue Kroning

i. Christine Orchard is recommended by the search committee, which consisted of Jeff Taylor, Marie Ashton and Sue.

ii. Jeff moved to accept her and Jo Anne seconded; it passed unanimously.

c. Bylaws-Jeff Taylor- No report

11. Open Items:

a. Bend/Redmond Regional-Nelda Linman

i. Nelda described the benefits of Central Oregon as a place for a Regional.

ii. She stated that the Unit would enthusiastically support a tournament.

iii. Packets were handed out to Board members.

b. Larry moved to approve Mike Eyer as District Recorder; Bob seconded the motion, which passed unanimously.

12. New Business:

a. President Asai recommended extending an invitation to the ACBL Board President. The Board decided not to do this.

b. The remaining agenda items were tabled until Eugene.

13. Larry moved and Bob seconded the motion to adjourn the meeting.

14. Next meeting Friday, October 9, 2009 at Seaside at the
Oregon Coast Regional.

Respectfully submitted,

Marie Ashton

August 8, 2009